7 junio, 2024

Organizational chart of an industrial company: positions and functions

He organizational chart of an industrial company It is a diagram that graphically shows the relationship of an employee with others, of a company belonging to an industry. It is also used to show the relationship of a department to others, or of an organization’s function to others. This table is valuable because it allows you to visualize an organization completely, through the scheme that is presented.

The organization chart of an industrial company generally illustrates the relationships between people within an organization. Such relationships may include that of managers with their subordinate workers, that of directors with their managers, that of the CEO of various departments, etc.

The industrial sector can be identified as one of the most orderly, systematized and complex that exists, because over time they have realized how essential it means to have an internal organization that generates greater benefits and supports production for less investment of money, time and resources. .

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organization chart format

There is no accepted way of making organization charts other than to put the lead officer or department first, or at the top of the sheet, and the others below, in order of rank.

When an organization chart grows too large, it can be broken down into smaller organization charts for each department within the organization separately.

Employee titles and sometimes their names are enclosed in boxes or circles. Lines are usually drawn from one box or circle to another to show the relationship of one employee or department to others.

Characteristics of the organizational chart of an industrial company

– It is necessary that it be easy to understand, that the information contained is well classified and is real, clear.

– Although the structure is complex, it is practical and simple, because it contains a set of requirements that establish the type of organizational scheme it is. This is because it has to offer a well-constituted structure.

– Its design must be strict and serious, in addition to having the aptitude that it can be carried out in any kind of existing organization chart.

– It must also show the relationship between the different levels, the hierarchy of positions, their responsibilities, functions and the deployment of each job, which must go from the highest hierarchy to the lowest level.

General structure

High direction

It corresponds to the highest authorities. Therefore, it is the central core that can be directly related to all the elements that make up the organizational structure. You can manage, control, execute and monitor any industry objective.

For this reason and because of the difficulty of this system, it has to work in conjunction with other levels in order to achieve success.

Departments

They are entities specialized in performing specific functions. Each department has its own head, although they report directly to the general management.

Their job is to comply with all internal and external activities that are beneficial to the industry. These departments are:

– Administration.

– Investigation and development.

– Production.

– Finance.

– QA.

operating staff

It is the last level of the organizational structure, where all the workers are located.

These are the ones who carry out all the productive work in the machinery, cleaning tasks and some special services.

levels in the hierarchy

Organizations present all kinds of titles that demonstrate their corporate values, define the responsibilities of a position, and also designate the position’s place in the organization’s hierarchy.

The same job can have different titles depending on the company, industry, location, and size of the business.

These positions will find many variants, which are adapted to the organization and its hierarchical structure.

Traditionally, the three highest positions are the board of directors, composed of different members among the representatives of the shareholders, the president of the board of directors, and the general manager.

Members of the board of directors are people from outside the organization’s operations, although the CEO and even the president often sit on the board.

department managers

They oversee the daily operations in organizations large and small. In a large company, managers typically oversee an individual department, such as marketing, sales, or production.

In a small company, the manager may oversee operations in all departments. Office managers oversee the work of administrative or support staff in the business.

The managers of the different departments supervise the activities of the workers, hire, train and evaluate new employees. In addition, they ensure that a company or department is on track to meet its financial goals.

Functions of each position

Board members

– Duties of board members include regular attendance at board meetings and important related meetings.

– Make serious commitments to actively participate in the work of the board, annual evaluation, and planning efforts.

– Stay informed on board business, preparing well for meetings, as well as reviewing and commenting on minutes and reports.

President

– Mainly manage and control projects and programs with the annual plan, prioritizing and monitoring progress on a regular basis.

– Also provide strategic guidance to enable policy formulation on business issues.

– Ensure that the organization’s procurement strategies are effective, efficient and accountable, so that transparency and consistency are clearly evident.

General manager

– Implement the strategic goals and objectives of the organization, to give direction and leadership towards the achievement of the mission, strategy of the organization, in addition to its annual goals and objectives.

– Manage the company to meet the objectives, while ensuring that the policies and direction of the organization are implemented in accordance with the requirements of the legislation and regulations of the country.

Assistant manager

– Performing basic administrative tasks, operating basic office equipment sorting, and routing incoming materials.

– Coordination of various office support services, including purchasing and facilities management.

– Answer telephone calls, receive and direct visitors, word processing, file and fax.

– Make travel and meeting arrangements, prepare financial reports and data, train and supervise other support staff, and also engage with clients.

Operations Administration Manager

This individual is the leader of the operation and has overall responsibility for the financial success of the business. He manages external relationships with lenders, community leaders, and vendors.

Often this individual is also in charge of production or marketing for the business. This person will implement the vision, the strategic plan and the objectives of the business.

Head of human resources

– Responsible for developing, advising and implementing policies related to the effective use of personnel within the organization.

– Ensures that the organization employs the right balance of staff in terms of skills and experience

– Ensures that training and development opportunities are available for employees to improve their performance, in order to achieve the objectives of the organization.

– Performs activities such as performance appraisals, hiring, and discipline for employees. Performance appraisals provide an opportunity to set goals, motivate, and develop workers.

Research and Development Manager

The responsibility includes the leadership and coordination of activities in research projects.

Provide research and development advice to the organization, conduct research activities in different areas of expertise, as well as assess the benefits of research and development activities.

Production manager

Oversees daily operations at the manufacturing plant. He makes sure production stays on time, hires and manages workers, and fixes any production issues.

May develop and execute production budgets, ensure department adherence to company policies, and prepare reports for senior management. It also ensures that employees have all the resources to do their job.

Manufacturing Manager

Tasks involve complete operational control and service delivery over the plant, including engineering, production, personnel, and other business activities.

Review and approval of plans to control planned production, capital budget spending, and efficiency in the use of materials.

Plan, organize and supervise operations and daily maintenance activities in an assigned area.

Motivate employees through positive feedback and incentives. When the workers do not meet the performance requirements of the company, it provides the evaluation that can help the employees to improve their work.

Industrial engineering

It is responsible for formulating plans, designs, cost estimates, and specifications for construction, maintenance, and modernization programs.

The chief engineer’s duties also include overseeing engineering budgets, compiling reports, conducting research and special studies to assess the efficiency of engineering programs.

Finance manager

– Responsible for providing and interpreting financial information in order to provide support in making sound business decisions and risk analysis.

– It is also responsible for the proposed financial budget model, monitoring performance and efficiency.

Quality control manager

– Ensures that the product provided by the organization is fit for purpose and also meets customer expectations.

– Monitors and advises on the performance of the quality management system, publishing data and reports on the organization’s performance based on the established indicators.

– They liaise with managers and staff throughout the organization to ensure that the quality control system is working properly.

– Advises on changes and their implementation and provides training, tools and techniques to enable others to achieve quality.

References

Wikipedia, the free encyclopedia (2019). Organizational chart. Taken from: en.wikipedia.org.
Smart Draw (2019). Organizational Chart. Taken from: smartdraw.com.
Dana Griffin (2019). Organizational Structure & Its Functions. Small Business-Chron. Taken from:…

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