Email is a communication tool that is widely used today, both in the personal and professional spheres. However, sometimes it may be necessary to confirm that the recipient has received our message, especially when it involves important or urgent information.
To solve this problem, there is the option of sending an email with acknowledgment of receipt. This feature allows the sender to know when the recipient has opened and read the email that has been sent. Through this option, you can obtain confirmation that the recipient has received and read the message sent.
How to activate and send an email
In this article we will show you how to activate and send an email with return receipt on different email platforms. In addition, we will explain how to interpret the acknowledgment results and some tips to use this function effectively.
Read on to find out everything you need to know about sending an email with a return receipt!
When sending an email, unless you receive a quick response from the recipient, it’s hard to know if the message has been read and opened by the recipient.
Fortunately, there are two easy techniques to ensure that your correspondent has received your email.
10 software that allow you to send emails with acknowledgment of receipt.
Gmail: Gmail is one of the most popular and easy to use email services. To enable the acknowledgment feature, simply open a new email, click «Settings» and then «Require Read Receipt».Outlook: Outlook is another very popular email service. To enable the return receipt feature, open a new email, click «Options» and then click «Request Return Receipt».Apple Mail: If you’re an Apple user, you can use Apple Mail to send email with return receipt. To enable the feature, open a new email, click «Options» and then «Require Read Receipt.»Mozilla Thunderbird: Mozilla Thunderbird is a free and open source email client that allows you to send email with return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».Zoho Mail: Zoho Mail is a business email service that allows you to send emails with return receipt. To enable the feature, open a new email, click «More Options» and then «Request Acknowledgment».IBM Notes: IBM Notes is a business email client that allows you to send email with return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».hushmail: Hushmail is a secure email service that allows you to send emails with a return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».Mailbird: Mailbird is an email client for Windows that allows you to send emails with return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».ProtonMail: ProtonMail is an encrypted email service that allows you to send emails with return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».FastMail: FastMail is a business email service that allows you to send emails with return receipt. To enable the feature, open a new email, click «Options» and then «Request Acknowledgment».
These are just some of the software that allow you to send emails with return receipt. There are many more available on the market, so be sure to do your research and find the one that best suits your needs.
Activate an acknowledgment or reading
Do you know the recognition function when sending SMS messages? It’s the same principle for emails.
Confirm receipt of your email in your recipient’s inbox. However, it’s not a read receipt, so you won’t know if it’s read or not.
Few email services offer this functionality. Gmail, for example, doesn’t offer a read receipt unless you choose a third-party option, which often involves paying a subscription fee.
On the other hand, if you use the Outlook application on Windows, then you will find the recognition and reading recognition features. Follow the steps below to configure them:
Open the Outlook app on your PC Type your new email Click the tab Options at the top of the window. In the followed group, check request an acknowledgment either ask for a read confirmation.
Please note that some email addresses may filter your request.
Install an extension for receipt acknowledgment
As explained above, Gmail does not allow tracking of emails, this is an option reserved for the professional versions.
However, you can download an extension to take advantage of this feature.
Mailtrack offers a free formula that allows you to have unlimited tracking of emails and receive alerts in real time. To add more features, you will have to opt for the Pro version, starting at 4.99 euros per month.
To install it:
Open gmail Click on Configuration in the top right corner (gear icon) In the dropdown menu, select Download Plugins and search MailtrackDownload the extension Back in Gmail, go to New messageClick on the two green arrows next to Submit to make sure the function is activated.Write your email and send it
The free version of Mailtrack adds a signature to your message to let the person know you’re using the service. This can only be disabled in the Pro version.
If your needs are professional, there are also more complete services that offer a rigorous monitoring of emails within your company.
Two of the most popular are Bananatag and ContactMonkey and they offer several packages.
Conclusion
In conclusion, sending email with return receipt is a very useful feature for anyone who wants to make sure that their message has been received and read by the recipient. Fortunately, there are plenty of email software that offer this feature, from free services like Gmail and Outlook to more specialized options like Hushmail and ProtonMail.
By using an acknowledgment function, the sender can have peace of mind knowing that their message has been delivered and read, which can be especially important in business environments or when dealing with critical information. However, it is important to note that not all recipients may be willing to provide an acknowledgment, so this feature cannot always guarantee message delivery or readability.
Ultimately, the choice of email return receipt software will depend on individual needs and personal preference. Whichever software is chosen, the return receipt function is a valuable tool to help senders maintain more precise control over the delivery and receipt of their emails.
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