7 junio, 2024

10 advantages and disadvantages of email

There are many advantages and disadvantages of email. Its advantages include speed and low cost, while the disadvantage is that it facilitates the spread of viruses and spam.

The main purpose of email is to make it quick and easy for people to send messages. On the one hand, it facilitates remote communication, but on the other it can cause unwanted information to be sent.

Email was created so that two or more people, located in different geographical locations, could exchange digital information through the use of computers.

Initially, its use was restricted, since it was used mainly in the internal communications of certain institutions.

In order to create email, it was necessary to combine the staying power of postal mail with the speed or speed with which information is transmitted over the telephone.

Currently, email is one of the most widely used tools on the Internet. It allows the sending and receiving of messages between more than two users, and is used as a means of storing information.

Advantages of email

1. Lower cost

The value to pay for the use of email is much less than what would be paid for the postal mail service or for the telephone bill.

2. Ability to send messages to multiple recipients

Email makes it possible for the same message to be sent simultaneously to more than one recipient.

To achieve this, all you have to do is write in the «for» section the email address of each of the users to whom you want to send the information.

3. Helps minimize the impact on the environment

Using email reduces the use of paper, since it is not necessary to print the information to send it later.

4. It is asynchronous

It does not require the simultaneous presence at each end of the communication. That is, it does not need the sender and receiver to be connected at the same time.

5. Allows the storage of information

Currently, emails provide a large number of options for information storage. This storage allows the information to be consulted and reused whenever it is needed.

6. Speed

When using postal mail, it is necessary to save the material in an envelope or in a box, then go to a post office and, finally, wait one or several days for the message to reach its recipient.

With email, the message reaches its destination in a matter of seconds: when the message “your message has been sent” appears, the email appears in the recipient’s mailbox at that moment.

7. Provides comfort to the user

To view an email it is not necessary to go to a post office, this can be done from the comfort of home, outdoors or in the office. The user decides where and when he is going to see it, since he only needs a computer and an internet connection.

8. Does not interrupt daily work

When a call is received it is necessary to interrupt certain activities. On the other hand, when an email arrives, it is not necessary to stop what was being done, since it can wait until the user is free.

9. Security

Although the issue of Internet security is a sensitive issue, email service providers have powerful encryption systems that make it difficult for those who steal data and information to work.

10. Attachments

With email you can send files of various sizes (each provider indicates the size of computer files), from an electronic book to several, and literally thousands of pages and images.

Disadvantages of email

1. The receipt of the message is not a sign that it was read

Although the message sent by email reaches the recipient’s mailbox immediately, that does not mean that it has been read.

2. Its use requires an electronic device

Email can only be read through the use of computers and smartphones.

3. It is necessary to have internet access

To read or send emails you need to have internet access. Therefore, it is impossible to read mail in some places where there is poor coverage, such as mountains or jungles, etc.

4. Facilitates information theft

Users store a lot of information in email mailboxes and folders. This situation has meant that they may be victims of hackers.

For this reason, it is always recommended to be careful with the information that is sent via email.

5. Facilitates the spread of viruses

Usually, the attached files are spreaders of viruses. Therefore, it is necessary to have an antivirus to scan each file, and only open it when it has been confirmed that it is virus-free. Otherwise, you could contaminate the device.

6. Mail spam

The mails spam They are those emails that have not been requested by the user. Usually, they are deceptive advertising that promotes services of suspicious quality, and in some cases they contain images with content that is not suitable for minors.

some emails spam contain viruses and facilitate the theft of information.

7. Allows the reception of messages type «chains»

Messages of the «chain» type are very common, many times the user’s mailbox is filled with these. In most cases, these messages contain information that is not of interest to the user.

8. It allows the information to be sent to the wrong email

Today there are millions of email accounts, and in some cases one address is very similar to another.

It can happen that a message is sent to the wrong email, since in order for information to be sent via email, it is only necessary for the user address to exist.

9. It is not interactive

Email messages can sometimes take time to reply. This is because people do not need to be online at the same time for communication.

10. Information overload

If you do not have a good message filter spamthe inbox can fill up with hundreds of emails, making it difficult for the user to clean up.


Advantages and disadvantages of email: technology and human communication. Retrieved from workplace-communication.com.
Advantages and disadvantages of the use of email as a business communications tool. Retrieved from smallbusiness.chron.com.

Deja una respuesta

Tu dirección de correo electrónico no será publicada. Los campos obligatorios están marcados con *